Asset Management Statuses: Navigating the Approval and Usage Process

In Naologic's Asset Management module, each asset goes through various statuses to ensure it meets the necessary standards before being used in the production environment. In this article, we'll explore the different asset statuses in Asset Management and discuss their significance in effectively managing your organization's assets.

Overview of Asset Statuses

There are five main asset statuses in Naologic's Asset Management:

1. Awaiting Approval

2. Approved

3. Rejected

4. Live

5. Unpublished

Understanding each status is crucial for maintaining a smooth approval and usage process.

Awaiting Approval

When an asset is first uploaded, its default status is "Awaiting Approval." This status indicates that the asset is still in draft mode and has not yet been approved by the appropriate team member(s). During this stage, the asset is not available for use in the production environment.

Approved

Once an asset has been manually reviewed and approved by a team member with the appropriate permissions, its status changes to "Approved." Assets with this status can be taken live, making them available for use in the production environment.

Rejected

If an asset does not meet the necessary standards or requirements, it can be assigned a "Rejected" status. Rejected assets cannot be taken live, ensuring that only high-quality and approved assets are used in the production environment.

Live

A "Live" status signifies that an approved asset has been published and is now available for use throughout the organization's workspace. Live assets can be selected and used in various apps within the Naologic ecosystem.

Unpublished

An "Unpublished" status indicates that an asset that was previously live has been removed from the production environment. Unpublishing an asset makes it unavailable for selection and use across the workspace. Unpublished assets may need further review, edits, or updates before being reintroduced into the production environment.

Managing Asset Statuses

To effectively manage your assets, it's essential to understand and monitor the various asset statuses in Naologic's Asset Management. By keeping track of the status of each asset, you can ensure that only approved and high-quality assets are used in your organization's production environment. This ultimately helps maintain a consistent and professional experience for your end-users.

To change an asset's status, simply navigate to the Asset Table, locate the desired asset, and update its status using the available options. Remember that only users with the appropriate permissions can approve, reject, or unpublished assets.

Naologic's Asset Management statuses play a crucial role in ensuring that your organization's assets go through a structured approval and usage process. By understanding and effectively managing each asset's status, you can maintain the quality and consistency of the content used in your workspace and provide a seamless experience for your end-users.